
A flag, coat of arms, anthem, titles and commemorative days can help members express a shared identity, but they are only part of a nation's culture. When designing them, it is advisable to explain their meaning, the occasions for their use and their versions, and to consider whether the symbols remain clear and legible on websites, in documents and at small image sizes.
Referring to the designs of other states can be a way of learning, but it is best to develop a scheme with a distinctive character of its own; when using other people's works or materials, the licence and the source should be verified. If a symbol has a historical background, the person who created it, the date of adoption and later revisions may also be recorded, so that members know how it came about.
Documents may begin with the most commonly used types, such as announcements, rules, appointments, minutes of meetings, diplomatic notes and agreements. Each document should as far as possible state its title, issuing body, date, version and contact details, and versions that have lapsed or been revised should be clearly marked, so that old and new provisions are not confused.
In setting out the past, a distinction should be drawn between verifiable actual events, legends formed collectively by members, fictional settings and individual creative work. A newly founded community need not falsely claim a long history; recording the process of its formation truthfully will in fact make it easier to build a credible archive later.
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